Chief of Party/Chef de Projet - DRC

Job Title:  Chief of Party/Chef de projet - DRC
Reports to:  Peacebuilding Portfolio Manager
Direct Management Responsibility:  National staff
Job location:  Bukavu, DRC
Contract Duration:  1 year with possibility of extension 
Salary: Competitive

Job Purpose 
The Chief of Party (COP) is the project representative on location responsible for daily direction, oversight, and implementation of a project’s activities and achievement of goals. The COP directly supports the partners, regularly communicates with the Peacebuilding Portfolio Manager (PBPM) and the Project Management Team to coordinate project implementation and ensures that excellent project deliverables are completed on time and within budget. This position is an integral, dedicated, part of the International Alert project team operating under the overall technical supervision of the Peacebuilding Portfolio Manager

The COP will be responsible for the overall implementation of the project; he will be the main focal point with the EKN (Dutch Embassy), will manage and monitor the budget, the workplan and the progress of the project towards its intended results. He/she will take the lead on reporting and on coordination across the consortium partners and components of the project. The COP will travel regularly to Bunia to supervise the sub-team based there and will also frequently travel to regional centres for national and regional level advocacy – for example Kinshasa, Kigali, Bujumbura. Some advocacy activities will take place in Europe and therefore international travel will be required. 

The COP will be supported by a team of one senior project officer, one senior Advocacy and Influencing Officer and three project officers. 

Roles and responsibilities

Strategic engagement

  • Closely monitors political, security, economic and social dynamics likely to have an impact on peace and programming activities at the national and regional levels, and share them through regular exchanges and monthly notes with the Program Manager.
  • Ensures practical relationship building with consortium partners. 
  • Contributes to the development, definition, and ongoing evolution of the organization’s program strategy especially the strategies elaborated in the project. 
  • Engages with consortium partners to secure their ongoing commitment and delivery of mutually agreed peacebuilding activities. 

 Donor relations (EKN) and representation

  • Contact person for the EKN on behalf of the consortium, responsible for coordination of the consortium. 
  • Maintains two-way communication throughout the project with EKN, team, and other relevant project organizations.
  • Controls/influences messages and communications related to the project.
  • Ensures the political engagement and advocacy with key actors involved in mining activities in the Eastern DRC, national, regional, and international level in collaboration with the Senior Advocacy and Influencing Officer. 
  • Represents Alert’s interests, promoting the project among key stakeholders/beneficiaries, professional groups, and other relevant people.

Contract risk management

  • Represents Alert by protecting its contractual interests and executes the contract in compliance with contract provisions.
  • Manages procurement, inventory, and general logistics in collaboration with the administration and logistics team. 
  • Ensures all reporting obligations on project activities and outputs are completed and submitted on schedule and to the standards required. 

Innovative management

  • Accountable for effective implementation and compliance of project activities in DRC in accordance with Finance, Procurement, HR and other policies and procedures as required by grant or contract agreements.
  • Coordinates the project annual planning and budgeting processes as per organizational guidelines and local context with consortium partners. 
  • Collaborate with project finance team and country finance manager to ensure close monitoring of budget burn rates and support the timely development and submission of budget revisions when necessary. 
  • Ensures that consortium partners’ requests for fund transfers and activity implementation receive the organization’s feedback and timely follow-up. 
  • Ensures integration of community approaches, conflict sensitivity, and gender sensitivity, inclusion, and capacity building into all activities as appropriate including project beneficiaries’ identification. 
  • In collaboration with project M&E Officer ensures monitoring and evaluation of project indicators, knowledge management activities, and advise changes in program direction and focus as needed. 

 Personnel/resource management

  • Provides strategic guidance, leadership, and overarching management to consortium team to ensure effective coordination and convergence. 
  • Evaluates performance and carries out regular check-ins in line with Alert’s People HR system. 
  • Motivates staff to perform effectively toward project objectives, through communication, team-building incentives, and responsiveness. 

 Contribute to wider organisational goals within Alert

  • Participates actively in the management processes of the DRC team, including team meetings, sharing of information, context analysis, and strategy development. 
  • Participates and contributes to other Africa Program activities and events in the Great Lakes and beyond, including regional meetings. Promotes cross-learning and helps create linkages between different country programs.
  • Stays up to date with and participates in wider organizational discussions and processes e.g. by attendance in Senior Management Team meetings, strategic thinking sessions, the development and pursuit of thematic programming, etc. 
  • Contributes to advocacy, communications and networking activities, as and when necessary.

Please refer to the job description for more information.

How to apply 

Please click 'Apply for this job' and submit a copy of your CV and a short statement (1-2 pages) outlining why you believe you are the best candidate for this role, and how you meet the criteria set out in the person specification.

The deadline for applications is 5:00pm on Friday 21 February 2020. Interviews will be held on a rolling basis depending on candidate availability.

Applications will be reviewed on a rolling basis, and we reserve the right to bring the deadline forward hence early applications are encouraged. Alert endeavours to contact all candidates within a reasonable time, but this may not always be possible due to limited resources. Therefore, if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful. 

International Alert is an equal opportunities employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.